by Karyn Maier, Managing Editor

Every season in a youth sports program should begin with a fresh outlook and positive attitude for everyone involved, including parents. By establishing an open line of communication right at the start, parents will know what to expect from the program and how they can contribute to its success. More importantly, this is your opportunity to make sure everyone is on the same page of the game plan in terms of conduct, regulations regarding fair play, team discipline, practice sessions, game schedules, and so on.

A successful pre-season meeting with parents should include several elements. Here’s your checklist to help you organize this important introductory meeting and help everyone get the most from it.

>> Emphasize sportsmanship, both on the field and on the sidelines. Explain the rules of conduct, including how players are expected to behave toward officials and opposing players, and the fact that parents are to portray positive role modeling at all times. You should also explain the consequences should these expectations not be met.

>> Describe the proper use of equipment and all necessary safety precautions. If possible, plan to provide a short demonstration with one or two youth volunteers.

>> Address any mandatory league rules regarding participation, such as how many practice sessions each child is expected to attend, the policy regarding absences, etc.

>> Explain the appropriate rules of game play since these may vary according to the age and skill level of the youth involved.

>> Invite parents to schedule an appointed time to discuss any medical concerns about their child. Be sure to record this information and regard it as confidential.

>> Pass out practice and game schedules, directions to the appropriate venues and address any questions parents may have regarding transportation.

>> Distribute essential contact information, including the names and phone numbers of all coaching staff.

>> Recruit volunteers by encouraging parents to sign up to help out at practices, provide transportation to events, or to become Team Parents (assistant administrators) that can lend a hand with organiza tional duties.
 
>> Wrap up the meeting by passing out uniforms and any additional documentation to each player. If possible, have team members try the uniforms on before parents disperse. If you’ll need to swap sizes between players or order additional uniforms, this is the time to find out.

>> Extend a personal introduction to each parent as they are leaving. No doubt, every pre-season meeting brings a few new faces.